1. Layout. Any catalog longer than four pages needs page numbers and a table of contents that helps readers quickly find what they’re looking for. Your page design should also make it easy to find item names and prices. If your order form lists the names of your items for customers to check off and add quantities, then those names must exactly match the names used in the product descriptions.
2. Company profile. Never assume that those receiving the catalog know who you are. Even if they’ve placed previous orders with you, readers should find background information about your company – usually on page 2 or 3 or inside the back cover. How long have you been in business? How do you differ from other vendors in your industry? What are you particularly known for?
3. Shipping information. People wanting to place an order must be able to find the cost and speed of shipping for just about any possible shipping situation. What are the rates for shipping within your own country and for shipping to other countries? Is the shipping fee calculated according to the number of items, their weight or the total amount of the order? Can one pay extra for rush shipping, and if so, how much is that? All this must be clearly explained in an easily findable location in the catalog.
4. Guarantee and return policy. Just as important as details on shipping policies are your company guarantee (90 days? one year?) and the conditions under which buyers can return items they’re not happy with. These help push those thinking of ordering over the fence.
5. Ordering methods. Tell readers whether they can order by phone, fax or mail or on the web, along with the relevant contact details, and which credit cards and other forms of payment you accept. If corporations, educational institutions or government entities are among your likely customers, consider saying something about purchase orders, their preferred payment method.
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